a) The Agreement shall commence with effect from the Start Date and shall continue thereafter until the completion of the Event and or the provision of the Services (whichever is the later and at Basadi Nation’ sole discretion) or unless and until otherwise terminated in accordance with Clause 6.

b) These Terms & Conditions supersede any earlier sets of terms and conditions and shall apply to the Agreement in preference to any other terms or conditions, whether incorporated into the Customer’s booking requests or by any other means. If the Conditions differ in any respect from those of any request, offer or order made by the Customer, this document does not constitute acceptance of such request, offer or order but a counter-offer. When the Customer returns the signed (including by electronic signature) confirmation form to Basadi Nation the Customer accepts without qualification these Terms & Conditions, and a binding contract shall come into existence between Basadi Nation and the Customer.

c) No amendments to the Terms & Conditions and the Agreement as a whole shall be effective unless agreed in writing by a director of Basadi Nation.

2) Basadi Nation’ Obligations

a) Basadi Nation shall perform the Services during the Term with reasonable skill and care and in accordance with the terms of the Agreement.

b) The parties acknowledge and agree that the Services to be performed by Basadi Nation in accordance with the Key Terms may be subject to change at any time with the prior written approval of the Customer.

c) Notwithstanding Clause 2.b above, in the event that the Customer wishes to change the scope of the Services or increase any activity contemplated therein or otherwise, such change or increase shall be subject to the prior written approval of Basadi Nation and Clause 6 below. The terms of the Agreement shall apply to any changes agreed.

d) The Customer acknowledges and agrees that the performance of the Services by Basadi Nation may be dependent, conditional or otherwise reliant upon the performance by the Customer or a third party of certain obligations, or the supply by the Customer or a third party of certain materials, information, access or other requirements. Basadi Nation will not be liable for any delay or failure to provide the Services if the Customer or such third party does not perform such obligations or supply such materials, information, access or requirements (or does not perform or supply them in good time).

e) The Customer shall promptly provide to Basadi Nation all information, assistance and materials that it reasonably requests from time to time to facilitate the proper and timely performance of the Services.

3) The Customer’s Obligations

a) The Customer shall provide all reasonable co-operation and assistance to Basadi Nation to facilitate the performance of its obligations under the Agreement and shall provide all information, personnel, materials and/or any other requirements that are deemed by Basadi Nation to be necessary to enable to perform its obligations under the Agreement.

b) The Customer shall make timely payment of all sums owed to Basadi Nation in accordance with Clause 5 of the Agreement.

4) Intellectual Property Rights

a) To the extent relevant, each party shall retain ownership of all of its Background IP.

b) As between the parties, Basadi nation shall own all right, title and interest in and to any Deliverables. Neither party shall be entitled to use the other party’s trademarks without obtaining that party’s prior written consent.

c) If and to the extent that the Customer owns any Intellectual Property Rights in any Deliverables, the Customer hereby assigns all such Intellectual Property Rights (by way of a present assignment of past, present and future rights) to Basadi Nation (or Our nominee).

5) Payment

a) If any Deposit is payable in accordance to the Key Terms, the Customer shall pay this in accordance with the date stipulated in the Key Terms and, in any event, not less than 30 days prior to the Event Date.

b) The Customer shall pay the Price and the Management Fee (if applicable) plus any applicable VAT, on the dates stipulated in the Key Terms or as invoiced by Basadi Nation from time to time.

c) The Customer agrees to pay any Ordinary Expenses as invoiced by Basadi Nation following the Event.

d) All sums payable by the Customer to Basadi nation under the Agreement shall be inclusive of any applicable duties, imposts, taxes or levies other than VAT and shall be made without any deduction, withholding, counter-claim or set off.

e) Unless otherwise specified in the Key Terms, all Basadi nation invoices are payable either by credit card or by electronic bank transfer within 7 days of the date of the invoice.

f) Where payment is made by credit card, the Customer agrees to pay the following payment fees:

i) 3.35% of the invoice value if payment by VISA or Mastercard; and
ii) 2.35% of the invoice value if payment by cash.

g) Basadi Nation reserves the right to charge interest on any overdue outstanding amount, at the rate prevailing at the date of invoice as prescribed by the Secretary of State pursuant to Section 6 of the Late Payment of Commercial Debts (Interest) Act 1998, until the outstanding amount and accrued interest thereon is paid.

h) Without prejudice to any of Basadi Nation’ rights, failure to pay any sums due from the Customer to Basadi Nation shall entitle Basadi Nation to cease provision of the Services, refuse to book any other events under this Agreement or any other contract with the Customer and to cancel any uncompleted booking without incurring any liability whatsoever to the Customer.

6) Cancellation and Amendments by You

a) If the Customer wishes to amend the Services, it must notify Basadi Nation in writing. Basadi Nation will only accept such requests for amendments at its sole discretion.

b) If the Customer wishes to cancel the Services, it must notify Basadi Nation in writing. Any acceptance by Basadi Nation of any request for cancellation shall be in its sole discretion and Basadi Nation shall not be under any obligation to refund to the Customer any sums already paid to Basadi Nation and Basadi Nation reserves the right to invoice the Customer any costs and expenses that it may have incurred so far.

c) Subject always to Clause 6.b, where the provision of the Services by Basadi Nation includes the provision of tickets or accommodation (for example), and where Villiers is able to claim a refund from its supplier(s) for such tickets or accommodation (for example), Basadi Nation shall at its sole discretion refund to the Customer such amounts as it receives (less an administration fee of 10% where Basadi Nation has not charged a Management Fee).

d) If the Customer cancels any Services or reduces the number of Attendees and Basadi Nation has already sent the Customer the relevant Documentation, the Customer agrees to return such Documentation to Basadi Nation immediately at the Customer’s cost.

e) By entering this Agreement the Customer acknowledges that the cancellation and administration fees set out above are reasonable. Basadi Nation levies these charges as a genuine pre-estimate of its loss, both to cover its administration costs and to protect it against losses when customers cancel bookings.

7) Documentation

a) No Documentation shall be issued to the Customer until Basadi Nation has receipt any bank confirmation of full payment in respect of any Deposit, Price or Management Fee (as applicable).

b) If the Customer requests that Basadi Nation posts Documentation to it, rather than the Customer collect it, the Customer agrees that risk in the Documentation posted shall pass to it upon Villiers posting the Documentation to the address stated in the Key Terms or otherwise notified in writing by the Customer. Basadi Nation shall not be liable for any loss, damage or cost arising from non-delivery of any Documentation and Basadi Nation reserves the right to levy an additional charge for issuing replacement Documentation for those lost by whatever means or at any stage.

c) The Customer agrees that, in addition to the Customer’s compliance with the terms of this Agreement, the Customer shall comply with all relevant terms and conditions (including any ground regulations or other venue or ticket terms and conditions that may be applicable) of the Event itself.

d) No Documentation relating to the Event may be resold or transferred by the Customer. Any Documentation relating to entry to the Event which is obtained in breach of these Terms & Conditions shall be void and all rights conferred or evidenced by such Documentation shall be nullified. Any person seeking to use Documentation in breach of these Terms & Conditions in order to gain or provide entry to or remain at the Event shall be liable to be refused admission or to be ejected from the Event and may be liable to legal action.

e) Documentation relating to entry to the Event shall not be used as competition prizes, or trade incentives, nor may they be used in raffles, tombolas, lotteries or draws whether for commercial or charitable purposes without the prior written authority of the organisers of the Event which shall be entitled to withhold such authority at its discretion.

8) Insurance

a) The Customer agrees to use best endeavours to ensure that all the Attendees at the Event will have separate and adequate insurance cover to protect them and their property against the risk of injury or harm accruing to them as a result of attending the Event.

9) Warranty

a) The Customer warrants that: (a) as far as it is aware, all information provided by you to BASADI NATION shall be true and accurate; (b) the Customer is entitled to provide the same to BASADI NATION for its use without recourse to any third party; (c) in respect of any materials supplied by you to BASADI NATION which BASADI NATION is instructed by the Customer to incorporate into the performance of the Services (Client Materials), such Client Materials supplied can be used by BASADI NATION free of charge and for the purpose for which they were supplied without infringing the rights of any third parties; (d) the Customer will comply with all laws, including, without limitation, any obligations under the Data Protection Act 1998 and all related legislation; (e) the Customer has full capacity and authority to enter into this Agreement; and (f) the Customer’s Background IP and Client Materials will not infringe the Intellectual Property Rights of any third party.

b) Basadi Nation warrants that it will use reasonable care and skill in providing the Services. However, subject to clause 10.a, Basadi Nation will not accept responsibility for circumstances which fall outside its direct control or the direct control of its employees, servants or agents. Whilst Basadi Nation makes every effort to ensure that proper arrangements have been made for the provision of Basadi Nation’ Services, it will not accept responsibility for acts of persons who are not BASADI NATION employees.

c) Basadi Nation no warranty about the Event for which the booking is made as to its quality, suitability or otherwise.

10) Exclusion of liability

a) Nothing in these terms shall seek to limit Basadi Nation’ liability for death or personal injury arising as a result of Basadi Nation’ negligence.

b) Where the Event is not organised by Basadi Nation, it cannot be held responsible for the non-appearance of any artist, performer, player or participant, or for the actions or omissions of the organisers or operators of the Event, their employees, servants or their agents.

c) Where the Event is not organised by Basadi Nation, it gives no warranties that the Event shall take place on the Event Date or at all. Villiers is not liable to give any refund in the event that the Event is cancelled or postponed.

d) Where the Event is not organised by Basadi Nation, the details of the Event shown in any materials provided by Basadi Nation should be correct at the time of printing but the Customer is responsible for checking with the organisers of the Event that no alterations have been made.

e) Where the Event is not organised by Basadi Nation, the Customer acknowledges that Basadi Nation has no control over the pricing policy of tickets for the Event (as applicable), save in situations where Villiers has specifically tailored a hospitality package for the Customer and has identified itself as the sole organiser.

f) To the maximum extent permitted by law, neither Basadi Nation nor its agents, servants or employees shall be held liable for any indirect, consequential, special or punitive damages or lost or imputed profits, lost business opportunity or cost of procuring substitute Documentation relating to entry to the Event or the provision of the Services.

g) In any event Villiers’ liability for any and all claims arising in connection with this Agreement shall be limited to the Price. All complaints must be registered in writing on the day of the alleged complaint or if not reasonably practicable, on the next business day. All claims for damages must be made within 14 days from the termination of the Event and/or Services or be forever barred.

h) Villiers does not accept responsibility for loss or damage to goods, luggage, personal property or personal effects in connection with your attendance at the Event.

11) Indemnity

The Customer agrees to indemnify and hold harmless, Basadi Nation and its agents, servants or employees for any costs, liability and expense resulting from any breach by the Customer of this Agreement.

11) General

a) This Agreement constitutes the entire agreement between the Customer and Basadi Nation, and supersedes all previous or contemporaneous agreements, proposals, understandings and representations (written or oral).

b) For the avoidance of doubt, nothing in this Agreement shall confer on any third party any benefit or the right to enforce any term of this Agreement.

c) If any of the provisions of this Agreement is held by any competent authority to be invalid or unenforceable in whole or in part, the validity of the other provisions of this Agreement and the remainder of the provisions in question shall not be affected.

d) This Agreement (and any non-contractual obligations arising out of it) is governed by the law of South Africa and both the Customer and Basadi Nation submit to the non-exclusive jurisdiction of the SA courts.

e) The headings in these Conditions are for convenience only and shall have no effect on their interpretation.